Converted machine documentation - instant access with QR codes

The world of construction has always been challenging. A large-scale project involves many people and machines working simultaneously, often in different locations. The handling of machinery is strictly regulated, but changes of operators are a common problem, making it difficult to work efficiently and safely.

In the past, all rental lifting equipment came with paper documentation, including test documents and operating instructions, which often got lost on projects and were difficult to use due to environmental factors (rain, wind, dust). In addition, the contract stipulated that the replacement of lost documentation was at considerable cost to the client.

Mateco recognised this problem and responded with a modern digital solution.

The entire fleet of Mateco Hungary Kft. is in the process of being equipped with QR codes. For machines that don’t have QR codes yet, paper copies of valid test documents and machine manuals will be still available.

Day by day there are fewer lift trucks in mateco’s fleet that still have the paper test documents and instruction manuals, but the cost of replacing lost documentation is still contractually at the expense of our customers.

QR codes: the digital solution

A new innovative development from mateco makes it possible to keep machine documentation easily accessible at all times. Instead of the traditional paper-based machine manuals, QR codes will be placed on every mateco lift truck on hire.

Where do these QR codes point to and what kind of important digital documents do they contain?

The QR code link marked with ‘GÉPKÖNYV’ points to the operator’s manual/user’s guide on the website, which contains all the manufacturer’s information on the safe operation of the machine

The other QR code on the machine points to the machine’s continuously updated valid exam documents, which can be accessed via the online ordering platform for mateco customers. No special access authorisation is required for this platform for exams.

The QR codes can be scanned with any smartphone or tablet, so customers can instantly access the documentation of their personnel or material handling equipment without having to search for paperwork.

Benefits of the new system:

Faster and easier access

With QR codes, customers can access the information they need with a single click, wherever they work. No more searching for paperwork that often goes missing. The information is always right where the machine and the operator are!

Environmentally friendly solution

Today, there is no question of using environmentally friendly processes! The introduction of digital documentation reduces the use of paper, fewer printer cartridges are used and less waste is produced.

Time efficiency

Workflows are faster, as machine operators have immediate access to the information they need.

No more lost documents

QR codes documents stored online, which are not wrinkled, damaged or lost during use! Documents which are lost over and over again have to be searched for and replaced again and again. It's a nuisance and slows down the rental administration, as you can't take the machine out into the field until your test documents and instruction manual are available.

Cost reduction

The previous costs of replacing lost documentation will be completely eliminated, which could result in significant long-term savings for mateco's customers, as we will have to bill our customers for the replacement of lost documentation according to our processes.

How to use QR codes step by step

Important! For iPhones, you need to enable pop-ups, because pop-ups are disabled by default on these devices.

Document management with QR codes is not just a technological development, but a significant step towards working more efficiently, sustainably and cost-effectively.

Your better way up!

The introduction of mateco QR codes is further proof that the company is constantly listening to its customers’ needs and responding to market changes with innovative solutions.